This Vendor Agreement ("Agreement") sets forth the terms and conditions governing your participation as a vendor at events organized or hosted by Home Town Collectibles LLC ("Home Town," "we," "us," or "our"). By reserving a vendor booth, submitting a booth inquiry, or vending at any Home Town event, you ("Vendor," "you," or "your") agree to be bound by this Agreement in its entirety.

1. Vendor Eligibility and Compliance

a. Business Licenses and Permits

You represent and warrant that you possess all licenses, permits, and registrations required by applicable federal, state, and local law to operate your business and sell merchandise, including but not limited to:

A valid Texas Sales and Use Tax Permit issued by the Texas Comptroller of Public Accounts
Any applicable city or county business licenses or permits required in the jurisdiction where the event is held
Any federal licenses required for your specific merchandise category

You must be prepared to present copies of all required permits and licenses upon request by Home Town staff at any time before, during, or after an event.

b. Tax Compliance

You are solely responsible for the collection, reporting, and remittance of all applicable sales taxes, use taxes, and any other taxes arising from your sales at Home Town events.

You represent and warrant that you will:

Collect and remit Texas sales tax (and any applicable local sales tax) on all taxable transactions conducted at Home Town events
Maintain accurate and complete records of all sales and tax collected at each event
File all required tax returns with the Texas Comptroller of Public Accounts and any other applicable taxing authority on time and in full
Comply with all applicable federal, state, and local tax laws and regulations

Home Town does not collect, report, or remit sales tax on behalf of vendors. Each vendor operates as an independent business and is solely responsible for its own tax obligations.

c. Insurance

You are strongly encouraged to maintain general commercial liability insurance with coverage of at least $1,000,000 per occurrence. Home Town may require proof of insurance as a condition of participation at certain events, at its sole discretion.

2. Booth Reservations and Fees

Booth reservations are subject to availability and confirmation by Home Town. Booth fees are due at the time of reservation and are processed through Stripe. Booth assignments, including table locations and quantities, are determined by Home Town and may be adjusted at our discretion.

Membership tier benefits (including early booking access and complimentary booths) are subject to the terms of the applicable membership plan and may change with notice.

Booth reservations are non-transferable without prior written approval from Home Town. Any unauthorized transfer or subletting of booth space is grounds for immediate removal from the event without refund.

3. Vendor Conduct

While vending at any Home Town event, you agree to:

Conduct yourself and your staff in a professional and courteous manner at all times
Comply with all venue rules, fire codes, and safety regulations
Set up and break down your booth within the designated times communicated by Home Town
Remain at your booth and operational during all posted event hours unless you receive approval from Home Town to do otherwise
Sell only the product types disclosed in your vendor profile or booth inquiry
Refrain from selling counterfeit, stolen, prohibited, or illegal merchandise
Keep your booth area clean and remove all trash and materials at the end of the event

4. Prohibited Merchandise

The following items may not be sold at Home Town events without prior written approval:

Counterfeit or replica cards, merchandise, or memorabilia
Stolen property
Weapons, ammunition, or explosives
Tobacco, vaping products, alcohol, or controlled substances
Pornographic or obscene material
Any item prohibited by federal, state, or local law

Home Town reserves the right to inspect vendor merchandise and to require the removal of any items at its sole discretion.

5. Indemnification

You agree to indemnify, defend, and hold harmless Home Town Collectibles LLC, its members, managers, officers, employees, agents, and affiliates (collectively, the "Indemnified Parties") from and against any and all claims, demands, actions, suits, liabilities, damages, losses, judgments, costs, and expenses (including reasonable attorneys' fees and court costs) arising out of or related to:

Your participation as a vendor at any Home Town event
Your sale of merchandise or provision of services at any Home Town event
Your breach of this Agreement or any representation or warranty contained herein
Your violation of any applicable federal, state, or local law, regulation, or ordinance
Any claim by a third party related to products you sold or services you provided
Any bodily injury or property damage caused by you, your employees, agents, or representatives
Any tax liability, penalty, interest, or assessment arising from your failure to collect, report, or remit applicable taxes

6. Tax Indemnification

This section contains important tax liability provisions. Read it carefully.

In the event that the Texas Comptroller of Public Accounts, the Internal Revenue Service, or any other federal, state, or local taxing authority assesses, levies, or seeks to collect any tax, penalty, interest, or other amount against Home Town Collectibles LLC that is attributable to your sales, transactions, or business activities conducted at Home Town events, you agree to the following:

You will promptly pay, satisfy, and discharge the full amount of any such tax, penalty, interest, or assessment directly to the applicable taxing authority or reimburse Home Town in full within thirty (30) calendar days of written notice from Home Town.
You will cooperate fully with Home Town and the applicable taxing authority in resolving any such matter, including providing all records, documentation, and information reasonably requested.
You waive any right to contest, dispute, or litigate against Home Town any amount that is properly attributable to your tax obligations, and you agree that Home Town's determination of the amount attributable to your activities, supported by documentation from the taxing authority, shall be presumed correct.
You acknowledge that this obligation survives the termination of this Agreement, the conclusion of any event, and the expiration or cancellation of your vendor membership.

This tax indemnification is in addition to, and not in limitation of, the general indemnification provisions in Section 5 above.

7. Limitation of Liability

To the maximum extent permitted by law, Home Town Collectibles LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your participation as a vendor, including but not limited to lost profits, lost sales, damage to or theft of merchandise, or business interruption. Home Town's total liability to you shall not exceed the amount of booth fees paid by you for the specific event giving rise to the claim.

8. Independent Contractor Status

You are an independent contractor, not an employee, agent, partner, or joint venturer of Home Town Collectibles LLC. Nothing in this Agreement creates any employment, agency, partnership, or joint venture relationship. You are solely responsible for your own employees, agents, taxes, insurance, and business operations.

9. Termination and Removal

Home Town reserves the right to terminate your participation, revoke your booth reservation, or remove you from any event at any time, with or without cause, including but not limited to violations of this Agreement, disruptive behavior, sale of prohibited merchandise, or failure to comply with venue or safety rules. In the case of removal for cause, no refund of booth fees will be issued.

10. Assumption of Risk

You acknowledge that participation as a vendor at events involves inherent risks, including but not limited to theft, property damage, personal injury, and financial loss. You voluntarily assume all such risks and release Home Town from any claims arising therefrom.

11. Governing Law and Jurisdiction

This Agreement is governed by the laws of the State of Texas. Any dispute arising under this Agreement shall be resolved exclusively in the state or federal courts located in Travis County, Texas. You consent to the personal jurisdiction of such courts.

12. Entire Agreement and Modifications

This Agreement, together with the Terms of Service and any event-specific rules communicated by Home Town, constitutes the entire agreement between you and Home Town regarding your participation as a vendor. Home Town may modify this Agreement at any time by posting the updated terms on its website. Continued participation as a vendor after modifications are posted constitutes acceptance of the revised terms.

13. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

14. Contact Us

Home Town Collectibles LLC
Austin, Texas
Email: hometowncardsandcollectibles@gmail.com

By reserving a vendor booth, submitting a booth inquiry, or vending at any Home Town event, you acknowledge that you have read, understood, and agree to be bound by this Vendor Agreement in its entirety.

Vendor Agreement & Terms